Financial overview

Information on money gained and spent is available from http://www.linuxiskolen.no/okonomi/

Reimbursement of travelling expenses

The development gatherings are the largest expense of the organisation. Once every 6-8 weeks, all the developers and translators who are able to attend gather for a weekend. The gatherings are usually held in the Oslo region, but we try to have at least two gatherings a year on different locations of Norway and occasionally a gathering abroad. These meetings are very productive, and they facilitate a face to face working situation that is sound and sensible in all projects.

The idea is that all participants should be able to attend free of charge. This means that «Fri programvare i skolen» reimburse travel expenses, and also pay for the meals during the stay. To keep the costs as low as possible, accommodation is preferably provided by lodging travelling participants with local developers or letting them stay at the location where the gathering is hosted. Reimbursement of travelling expenses

All participants at developer gatherings may have their travel expenses reimbursed. They do, however, have to pay attention to our rules and read this page thoroughly to avoid misunderstandings.

To make it simple for the participants and the treasurer of the organisation alike, a template for travel reimbursement has been created. Please use it!

Download the Travel invoice form here: Travel Invoice Form

• You have to pay for travel expenses yourself, and send in a travel invoice shortly after the gathering has taken place
• We presume that all participants make an effort to find and use the cheapest available means of travelling
• If the travel expenses of one participant exceed 1.500 NOK (200 euro), the treasurer of the organisation has to pre-approve the expenses. If you send a travel invoice that exceeds 1.500 NOK (200 euro) without having obtained this pre-approval prior to the gathering, the board reserves the right to reimburse only 1.500 NOK (200 euro) of your travel expenses
• It is not enough to send the receipts. You have to create a proper travel invoice.
  • All receipts have to be attached
  • Add up the total
  • Write your address and name clear and easy-to-read
  • Sign the travel invoice
• The travel invoice has to be sent within three weeks after the development gathering. Invoices that are sent after this deadline will not be reimbursed.
• The treasurer will reimburse the travel expenses within 14 days after the travel invoice is received
• The following rates apply for persons travelling by car:
  • The rate is 3,00 NOK pr km
  • Addition for trailer: 0,50 NOK pr km
  • Addition for passengers: 0,50 NOK pr km
  • Rates for travelling by car abroad (outside Norway):
    • 2,40 NOK pr km
    • Addition for passenger: 0,36 NOK

Send the travel invoice to:

Arnt Ove Gregersen -
Sollia 10
7033 Trondheim
Norway

[ arntog at gmail com ]